The Eisenhower Matrix: How I Prioritize When Everything Feels Important.

A decision-making tool that helps me breathe better.

We’ve all been there — juggling tasks, tabs, deadlines, and trying to “get it all done.”But as I started working as a teacher, PhD student, and now training to be an Executive Assistant, I realized: not everything needs to be done now — or even by me.

That’s where the Eisenhower Matrix comes in. It’s a simple but powerful method to prioritize based on two axes:→ Urgent vs. Not Urgent→ Important vs. Not Important

Here's how I use it in real life:

🟢 DO – Urgent + Important

“Do it now”Examples: Submitting my students’ final grades. Attending a last-minute Pareto call. Fixing an error in my portfolio before a job interview.

🔵 DECIDE – Not Urgent + Important

“Schedule it” Examples: Planning my classes for next month. Structuring my thesis chapters. Reviewing the latest GHL updates for EAs.

🔴 DELEGATE – Urgent + Not Important

“Who can do it for you?”Now that I work with tools like ClickUp and Notion, I "delegate" by creating automations, templates, or pre-scheduled messages. That’s still delegation!

⚫ DELETE – Not Urgent + Not Important

“Eliminate it” Things I’ve deleted guilt-free:→ Checking email every 5 minutes.→ Tasks that aren't aligned with my goals.→ Rewriting the same list in 3 notebooks (now it's all in Notion).

The beauty of the Eisenhower Matrix is not just what it helps me do — it helps me not do.

Whether I’m managing a busy classroom, organizing a multi-step EA training project, or just deciding if that 6th cup of mate is worth the break — this matrix is how I breathe clarity into chaos.

Ready to try it?

If you use this method too — or want a template — reach out! I’m always happy to share what’s working in my toolkit.